Scenarios for End Users

Do you find it time-consuming to process incoming payments in the bank statements or by payment advices? With the payment import module, you save yourself the tedious assignment of customers and their corresponding invoices. Central regulators and customer / vendor settlements are also considered automatically. Of course we support you with a lot of other features in many other areas of financial accounting as well.

Payment import

1. Processing of bank statements

Whether CAMT, MT940 or other formats, with OPplus you can import bank statements electronically and have them automatically assigned to the accounts and open items.

2. Processing of payment service providers

You receive payments from e.g. Paypal or Amazonpay? Then use our convenient import via CSV ports or. The assignment of the accounts and the clearing determination then runs just as comfortably as with the import of bank statements.

3. Monthly recurring payments

Recurring payments can easily be assigned to the correct accounts automatically via accounting rules. Splitting up an amount among different accounts and different dimensions isn’t a problem either.

4. Processing of returned direct debits

The processing of returned direct debits via the payment import is solved very efficiently. The appropriate payment is found and reopened automatically. Not only are the original documents reopened, but any corresponding charges are automatically posted as well.

Payment Export

1. Customers with a credit notes overhang.

When you create a payment proposal for customer direct debits, it can also happen that you have to pay out money because the customer has more credit notes than invoices. This is not a problem with OPplus because you can simply change the payment type for this customer and thus create a SEPA file instead of a direct debit file.

2. Foreign and SEPA payments in one payment proposal

Since OPplus allows you to create cross-format payment proposals, you save a lot of time because you only have to process one payment proposal that creates both payment formats.

3. Vendor with different bank accounts

If your vendor wishes to have invoices paid to different bank accounts, you have several options to realize this with OPplus.

4. Setting up payment notices / purposes

You can flexibly set up how the notices should be structured. Here you can also differentiate by payment type or per vendor group or per vendor.

5. Use of templates

Not to have to know by heart when to use which filter or which setting for the various payment proposals, you can create payment templates. You can then create new payment proposals based on these templates, thus saving time and avoiding errors.

Associations

1. Payments from one customer for several customers

If you receive a payment from a single customer, but this payment actually represents a payment for other customers too, you can easily process this payment using the so-called extended item application.

2. Clearing customer/vendor

You can also combine a customer with a vendor in an association. Here you can easily monitor the balance that remains after clearing the accounts. This feature is of course fully integrated into the payment import and the payment export.

3. Dunning for the associations

Customer Associations are taken into account when creating reminders, ensuring an overall overview.

Open G/L Accounts Management

1. Create open items on G/L accounts

On certain G/L accounts this is just as important as on accounts receivables and accounts payables. Simply activate the open item management on G/L accounts such as cash transit or transitory items and post open items and assign them to corresponding items in the clearing process.

2. Closing-date-related consideration of open G/L items

Just print the OPplus Open item list and analyze retrospectively which items were still open at specific dates.

Extended Lists and Reports

1.Remarks / Comments in item tables

With this function you can maintain and freely edit any remarks on the ledger entries. These remarks care displayed in factboxes and can be optionally printed in reports.

2. Totaling on ledger pages

If you want to calculate a sum for selected items, you don't have to use Excel anymore. Simply use our sum calculation function and have the number of items and their totals displayed on the same page.

3. Closing date related Open Item lists according to the auditor's specifications

Auditors need a comprehensive list of the open item clearing history. OPplus offers this report with the suitable Excel export.

4. Payment morale of the customers

Your sales department is surely interested in the payment morale of your customers. Just print a report, which shows how the customer's payment behavior is. At a glance you can see whether and how many days on average the customer might be overdue.

Trial Balance and VAT

1. Advance VAT return for tax groups in fiscal consolidations
Save yourself the tedious manual collection of the VAT items. At the push of a button you can have the system automatically collect the relevant data from the companies involved into an overiew table.
Here a validation, whether the VAT items were posted with the correct type and rate can easily be made. You can also dive into the corresponding entries not only for the tax group itself, but also for individual companies, in order to check e.g. which entries have been posted with which VAT Posting Group. In addition, the check before transmission to the tax office can be done via a statement of accounts.

2. Input tax in the following month
Has your tax auditor ever complained that the input tax should be considered in the advance VAT return based on the date of receipt of the invoice instead of the posting date? This module offers you the functionality to transfer the respective items to the following period before issuing the advance VAT return statement.

3. Tipping accounts in the chart of accounts
When preparing a balance sheet, it is important to show the tipping accounts, such as bank accounts or receivables and payables on the correct side of the balance sheet. The application calculates and displays the accurate actual balances for these accounts automatically. The detailed figures for customers and vendors can also retrieved from the account proof.

 

Payment by Installments

Subdivide customer invoices into installments. You can split any invoice into different installments with differing due dates either using a template or manually. This can be done either while issuing the invoice or after it was posted.

Treasury

1. Payment information overview in a multi-company environment
This module is the right solution for you, when you need central and cross-company views of, e.g. open customer and vendor items, bank balances or payments in process.

2. Process payment proposals for many clients
The Treasury module enables you to process and monitor all payment proposals from a central view, based on payment proposal templates. From that central view, you can access the specific payment proposals in the operating companies for further processing.

3. Realloctaion of misdirected payments?
With a few clicks you can reallocate payments that were erroneously paid to a company that doesn’t include the corresponding open entries. Within the Treasury group, you can conveniently transfer payments and thus close the corresponding open items in the original companies.

Extended Fixed Assets

1. Payment Discount on acquisition costs
Just post the payment with the respective payment discount and OPplus will care for the rest. This means that the acquisition cost of the asset will be reduced automatically and, if necessary, the depreciation will be corrected as well.

2. Acquisition of a number of identical assets
With OPplus you only have to set up the asset once and then you can post the corresponding quantities on that asset. The quantity is listed in all relevant reports. Based on the maintained quantities you can conveniently post any partial retirements.

3. Separate display of scrapping and sale
By means of an additional indicator, the application distinguishes scrapping and sale correctly in the asset reports and posts it separately in the financial accounting.

4. Meaningful reports
Our reports are based on practical experience and on the most common customer requests. You can choose from a many different reports, e.g. a well-structured asset history sheets and inventory lists.